Thank you for your interest in organizing a short course at the EGU General Assembly. The following guidelines can be of help when you organize your course.
- Short courses (SCs) are primarily aimed at providing an interactive forum for participants in the General Assembly.
- We favour courses that are open to all conference participants instead of being affiliated with a particular programme group.
- Short courses are expected to focus on skills/abilities that are related to science and research, or they aim to provide training in skills needed by people working in the sciences.
- No commercial activities are permitted during the course (e.g. sales). Courses on operating/running commercially available equipment or software are permitted.
- No admission fee or course fee is permitted for participation in a short course.
Due to the virtual nature of vEGU21, the format of all short courses (SC) will be online-only and will be either live-streamed or pre-recorded.
Conditions and scheduling (all formats)
- The final scheduling will take place at the programme committee meeting in February.
- The online-only short courses are planned to run throughout the entire time of vEGU21. Conveners are asked to note in their application if they wish to use more than one time block. Requests with motivation for any particular timing need to be directed to firstname.lastname@example.org.
- There is no automatic roll-over of courses from year to year. Like all other sessions at the EGU General Assembly, courses need to be proposed and will be subject to consolidation equally amongst all other courses.
- The number of short courses that can take place during vEGU21 is limited. Pre-recorded online-only short courses are very limited due to the workload they impose on EGU staff. All SC proposals can be subject to merge requests, the SC team may contact conveners and ask them to combine their proposed courses.
- A preference for time blocks, days, and back-to-back scheduling can be indicated online in the session tagging tool (see deadlines & milestones), but assignment depends on availability. In principle, no short courses are scheduled from 18:00 to 19:00.
- In addition, courses will be evaluated according to the following criteria and a ranked list will be built to fill the programme in agreement with the capacity constraints:
- Breadth of the course's scope (impact on a wider field of science, disciplines, applications)
- Degree of interdisciplinarity (for how many divisions does the course provide valuable information)
- Availability of hands-on experience (clear preference to interactive, tutorial-like courses with respect to lecture-like styles)
- Contribution/involvement of Early Career Scientists to the course
- Emphasis on career development, networking, topics beyond pure science
- Agreement with the EGU guidelines for short courses
Live online-only short courses
- All short-course participants and organizers must be registered for the General Assembly and pay the registration fee according to their category.
- Organizers are free to select the content and the set-up of their course. The content should be of interest to (a discipline-crossing subset of) the community that the EGU represents and must be accepted by the short-course programme group chairs and the programme committee chair.
- Organizers are responsible for promoting their short course. The EGU will promote short courses by listing them in the online programme. Mailing lists cannot be provided for data privacy reasons
- If registration for a short course is necessary (e.g. for downloading prior information), the organizers are responsible for organizing the registration of their short course (e.g. by providing a registration email address in the description of the short course). This registration is for the actual attendance of the short course and does not supersede the general registration for the General Assembly.
- Organizers are asked to ensure that virtual attendees are included in the run of the short course. Please ensure to regularly check the chat section of the video conference software for questions raised by virtual attendees.
Pre-recorded online-only short courses
- Short courses must be pre-recorded by the conveners/organizers.
- EGU staff will process these pre-recorded videos further to incorporate EGU's corporate design.
- Pre-recorded short courses are uploaded to a cloud service and the link is provided in the conference programme at the listed short course.
- The link is only available for registered attendees of the General Assembly.
Short-course programme group chairs: email@example.com, ECS Union representative and Michael Dietze
Programme committee chair: firstname.lastname@example.org, Peter van der Beek